Privacy Policy

1. Introduction

The World Business Leaders Conference ("we," "our," or "us") is committed to protecting the privacy and personal data of our participants (“users,” “you,” “your”), including attendees, speakers, and partners. This policy highlights how we gather, use, store, and safeguard your data when you interact with us through our website (www.wblconf.com) or attend the in-person event.

2. Information We Collect

We collect two categories of information, personally identifiable information (PII) and non-personal data, to deliver a seamless user experience while browsing through our website or attending our upcoming events in Riyadh in 2025.

2.1. Personally Identifiable Information (PII) refers to any data that can determine a user directly or indirectly. We collect this information to manage your potential participation in the event and provide related services. This may include the user's full name, email address, phone number, job title & company/organisation name, social media handles (optional), and payment details (if applicable, for registration or ticketing purposes).

2.2. Non-personal data is information that cannot be associated directly with a user but is crucial for us to analyse event and website performance, thereby improving your overall experience. This may include the in-use device's IP address, browser type & version, website usage data (such as session duration, pages visited), device type and operating system, cookies & tracking data (to improve user experience and provide relevant content), and more.

2.3. The website may gather additional data on how users interact with the platform. At times, it may request extra personal information, which will be treated as part of the user’s overall personal information. While providing this information is optional, choosing not to may restrict access to some features.

2.4. The collected data helps operate and manage the website effectively. It may be used to communicate service updates, promotions, or partner information. By providing an email, users may be subscribed to newsletters, with the option to unsubscribe at any point of the time via the link in emails or by contacting Customer Service. Opt-outs may take time to process, and users must confirm their status; however, the World Business Leaders Conference is not liable for opt-out issues.

2.5. When creating an account or logging in, we collect personal data like usernames, passwords, and contact details for account access and personalised services. This data is stored securely and used for account management, service delivery, and communication. Users are responsible for managing their login details confidential and should report any unauthorised access immediately.

The World Business Leaders Conference only shares user information with third parties when required for services, legal compliance, or essential business operations.

3. How We Use Your Information

We use your personal and non-personal information for the following purposes:

• Registration And Ticketing: Process PII to confirm your participation in our leaders summit in 2025.
• Communication: Send event-related notifications, such as schedule updates, announcements, and reminders.
• Marketing And Promotions: Use your contact details to share newsletters, event highlights, and information about upcoming events (only with your consent).
• Analytics And Improvement: Use non-personal data to improve our website and event operations by analysing user behaviour and preferences.
• Compliance With Legal Requirements: Retain and process data to meet legal obligations.

4. Legal Basis For Data Processing

Our processing activities align with both Saudi Arabia’s Personal Data Protection Law and broader GCC data privacy regulations.

• Consent: By registering for our corporate leadership conference, you offer explicit consent to process your personal data.
• Contractual Obligation: Certain data processing is necessary to fulfil contractual obligations, such as granting event access.
• Legal Obligation: We retain personal data as required by PDPL and other regional laws to ensure compliance and meet legal reporting obligations.
• Legitimate Interest: Non-personal data is processed to streamline operations, prevent fraud, and ensure a secure experience.
• Protecting Rights:  Personal data may be disclosed to safeguard the rights, property, or safety of the World Business Leaders Conference, its representatives, partners, its users, or others, such as enforcing agreements or investigating fraud.
• Business Operations: Data may be disclosed when needed for internal operations, including auditing, security, or fraud prevention.
• Marketing And Advertising Partners: Aggregated, anonymized data may be shared with marketing partners to enhance campaigns, with personal identifiers disclosed only with consent.
• Merger Or Acquisition: In the occasion of a merger, acquisition, or sale, personal data may be transferred as part of the transaction.

5. Data Sharing And Third-Party Services

We value your privacy and ensure that any data sharing is done responsibly. Your personal information will only be shared with external parties if it is essential to deliver services related to our leaders summit in 2025 or required to meet legal obligations.

• Third-Party Providers: If we engage external vendors (such as payment gateways, event management platforms, or marketing partners), we will ensure they comply with the required laws and regulations to protect your data.
• Legal Requirements: Your data may be shared with government authorities when required by law.
• International Transfers: If we transfer your data outside of Saudi Arabia, we will take steps to ensure it is adequately protected.

6. Data Retention Policy

We reserve personal data only for as long as it is necessary to fulfil the purposes highlighted in this policy, ensuring compliance with required laws and regulations. Our goal is to balance operational needs, post-event communication for our leaders summit in 2025, and legal obligations with respect for your privacy. Once the relevant retention period ends, or upon your request, we securely delete or anonymize your data unless retention is required by law.

• Retention Period: Your personal data will be retained until the event concludes or for a reasonable period thereafter to manage post-event communication and fulfil legal or reporting obligations.
• Deletion Requests: You can ask for the deletion of your data at any time by contacting us (details provided in section 10 below).

7. Data Security

We take reasonable precautions to protect your personal information, including technical and administrative safeguards. While we strive to secure your data, there is no method of transmission over the internet that is entirely secure.

8. Remarketing

This website utilises cookies to show remarketing ads based on users' past visits. These ads appear on platforms like Google’s display network. Users can manage or disable Google’s cookies by adjusting their preferences in the Google Ads Preferences Manager.

9. Intellectual Property

All content on this website, including text, images, graphics, logos, and other materials, belongs to the World Business Leaders Conference unless stated otherwise. Any use of trademarks, copyrights, or proprietary content without prior permission from the World Business Leaders Conference is strictly forbidden.

10. Your Rights Under Saudi PDPL & GCC Privacy Regulations

As part of Saudi PDPL and GCC data privacy laws, you have the following rights:

• Right To Access: Request a copy of the personal data we have collected about you.
• Right To Correction: Request corrections or updates to inaccurate personal data.
• Right To Deletion: Request that we delete your personal data (subject to legal obligations).
• Right To Withdraw Consent: Withdraw your consent to receive promotional communications at any time.
• Right To Data Portability: Receive a copy of your data in a portable format, if applicable.
• Lodge Complaints: File a complaint regarding data practices with the relevant Saudi data protection authority if you believe your rights have been violated.

11. Cookies & Tracking Technologies

We use cookies and similar technologies to boost user experience, analyse site traffic, and provide targeted content.

• Essential Cookies: Ensure the website functions precisely and securely.
• Analytics Cookies: Track how users interact with our site to improve performance.
• Marketing Cookies: Deliver relevant promotional materials and advertisements.
• You can change or manage your cookie preferences by changing your browser settings. However, turning off the cookies might affect the functionality of certain website features.

12. Children’s Privacy

This event is intended for adults only, and we do not knowingly gather personal data from users under 18 years of age.

13. Updates To The Privacy Policy

We may revise this Privacy Policy from time to time to reflect revisions in our operational practices, legal requirements, or industry standards. As new privacy regulations emerge or the scope of our 2025’s leaders summit evolves, we will ensure that our privacy practices remain compliant with required laws and regulations.

In the event of any significant changes—such as updates to the types of data collected, how it is used, or with whom it is shared—we will notify you promptly. These updates will be communicated through:

• Our Website: A prominent notice will be displayed on www.wblconf.com.
• Email Notifications: Registered participants and subscribers will receive an email summarising the key changes.

We request you regularly review this policy to stay updated on how we protect your data. By continuing to use our services after an update, you acknowledge and agree to the reframed terms.

14. Third-Party Links

Our website, www.wblconf.com, may include links to other websites for your convenience, such as partner organisations, service providers, sponsors, or relevant informational resources. Please note that these external sites are operated independently, and we do not control their content, services, or privacy practices.

It's critical to understand that we are not responsible for how these websites collect, use, or protect your personal data. Therefore, if you decide to engage with these external websites, we strongly encourage you to take the initiative and review their respective privacy policies before sharing any personal information. This will help you understand how your data is handled and whether it aligns with your privacy expectations.

Our inclusion of these links does not imply endorsement or guarantee of their practices, and any interaction with external sites is at your discretion.

15. Contact Information For Privacy Concerns

If you have any questions about this policy or wish to exercise your data rights, please contact us directly: contact@wblconf.com.